Subject: Revised Quotation Email
Dear [Recipient’s Name],
I have attached the revised quotation for your review. This document includes updated prices and terms based on our recent discussion. Please take a moment to look over the changes. Let me know if you have any questions or need further adjustments. I look forward to your feedback. Thank you for your time.
Best regards,
[Your Name]
[Your Position]
[Your Company]
[Your Contact Information]
Sample Revised Quotation Emails
Revised Quotation for Increased Scope of Work
Dear [Recipient’s Name],
Thank you for your interest in our services. After reviewing the initial specifications, we understand that the scope of work has expanded. Therefore, we have revised our quotation to accurately reflect the additional services required.
Please find the updated quotation attached for your review. Here are the key changes:
- Inclusion of [specific services]
- Adjusted project timeline to accommodate the new requirements
- Revised pricing and payment terms
We appreciate your understanding and look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Following a Conversation
Dear [Recipient’s Name],
It was a pleasure speaking with you earlier! Based on our conversation, I have made some adjustments to our original quotation to better meet your needs.
The revised quotation is attached for your consideration. Key modifications include:
- Discounted pricing on specific items
- Extended warranty period
- Revised delivery schedule
Thank you for your continued interest, and I look forward to hearing your thoughts!
Sincerely,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Pricing Errors
Dear [Recipient’s Name],
I hope this message finds you well. I would like to bring to your attention that we discovered minor errors in the original quotation sent to you. We sincerely apologize for any confusion caused.
Please find the corrected quotation attached. The main corrections are:
- Accurate pricing for [specific products/services]
- Revised total cost to reflect accurate calculations
- Clarified terms and conditions
Thank you for your understanding, and please let me know if you have any questions.
Warm regards,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Based on Feedback
Dear [Recipient’s Name],
Thank you for your valuable feedback on our initial quotation. We have taken your suggestions into account and revised the document accordingly.
The updated quotation is attached for your review. Changes include:
- Adjusted service levels based on your preferences
- Incorporation of additional features as discussed
- Enhanced support options at no extra charge
Your satisfaction is important to us, and we believe these changes will better align with your expectations. Looking forward to your response!
Best,
[Your Name]
[Your Position]
[Your Company]
Revised Quotation Due to Market Changes
Dear [Recipient’s Name],
I hope you are doing well. As it has come to our attention that there have been recent shifts in the market affecting pricing, we have revised our quotation to reflect these changes accurately.
Please see the updated quotation attached. Key highlights include:
- Adjusted pricing based on current market rates
- New terms for bulk purchases
- Updated delivery timelines to meet new demand
We appreciate your understanding during this adjustment period and are here to assist you with any questions or concerns you may have.
Kind regards,
[Your Name]
[Your Position]
[Your Company]
How to Craft the Perfect Revised Quotation Email
When you need to send a revised quotation email, it’s important to get it just right. After all, this is your chance to clarify details, address any previous misunderstandings, and strengthen your relationship with the recipient. Let’s break down the best structure for your email, step-by-step.
1. Choose a Clear Subject Line
Your subject line sets the tone for your email. It should be clear, concise, and to the point. Here are a few examples:
- Revised Quotation for [Project Name]
- Updated Pricing for [Service/Product]
- Your Requested Revised Quotation
2. Start with a Friendly Greeting
Begin your email with a warm greeting. This helps in creating a positive vibe right from the start. Use the recipient’s name and follow with a friendly salutation, such as:
Hi [Recipient’s Name],
I hope you’re doing well!
3. Acknowledge Previous Communication
It’s always a good idea to reference previous exchanges or the original quotation. This shows that you’ve understood their needs and are working appropriately. Here’s a simple template you might use:
Thanks for your patience. I’ve reviewed your feedback on the original quotation we sent over regarding [specific details]. Based on that, I’ve made some adjustments.
4. Introduce the Revised Quotation
Get straight to the point about the updated quotation. Here’s where you can highlight what’s changed and why:
- Adjusted pricing based on feedback.
- Updated service details based on your requirements.
- Clarified terms and conditions.
Present the new quotation clearly, so they can easily see the updates. You can either summarize it or attach it as a PDF for easier access.
5. Use a Table for Clarity
A comparison table can be really handy to show the differences between the original and revised quotations. Here’s an example:
| Item | Original Price | Revised Price |
|---|---|---|
| Service/Product A | $100 | $90 |
| Service/Product B | $200 | $180 |
| Service/Product C | $150 | $160 |
6. Invite Questions or Feedback
Encourage your recipient to reach out if they have any questions or need further clarification. It shows you care about their understanding:
If you have any questions or need further adjustments, please don’t hesitate to let me know. I’m here to help!
7. Close with Professionalism
Wrap things up with a polite closing. Thank them for their time, express your eagerness to continue working together, and add your sign-off:
Thank you for considering the revised quotation, and I look forward to hearing from you soon.
Best regards,
[Your Name]
[Your Job Title]
[Your Company]
[Your Contact Information]
And that’s it! With this structure, your revised quotation email should hit all the right notes. Keep it friendly, clear, and professional, and you’ll likely make a great impression.
What is a Revised Quotation Email?
A revised quotation email is a communication tool used in business settings. It presents an updated version of a previously sent quotation. The purpose is to inform the recipient of changes in pricing, terms, or conditions. This can occur after negotiations or changes in market conditions. A revised quotation email typically includes the new quote details, a brief explanation of the changes, and a call to action. It allows the parties involved to keep track of updated information and ensures clarity in business transactions. Using a revised quotation email helps maintain professionalism and transparency.
Why is a Revised Quotation Email Important?
A revised quotation email is important for several reasons. First, it keeps all parties informed about changes in pricing or terms. This transparency helps build trust between businesses and clients. Second, it helps to clarify misunderstandings. By sending an updated quote, businesses can ensure that the recipient has the latest information. Third, it allows for effective negotiation. The revised email can serve as a basis for further discussions or adjustments. Finally, documentation of all revisions helps maintain a clear record of communications. This can be crucial for future reference and dispute resolution.
How Should a Revised Quotation Email Be Structured?
A revised quotation email should have a clear structure for effective communication. Start with a professional greeting. Next, specify that this is a revised quotation email. Include a brief explanation of why the quote is being revised. Then, clearly list the new pricing and terms. Use bullet points if necessary for better readability. After presenting the details, encourage the recipient to ask questions or seek clarification. End with a polite closing statement and provide your contact information. This structure ensures that the email is easy to read and understand, improving communication.
When Should You Send a Revised Quotation Email?
You should send a revised quotation email whenever there are significant changes to a previously sent quote. This includes changes in pricing, terms, or project scope. It is also appropriate to send a revised quote after negotiating with the client. If market conditions affect your pricing, an updated quote is necessary. Additionally, sending a revised email shows professionalism and responsiveness. It indicates that you value the client’s business and are committed to keeping them informed. Timely communication helps maintain good relationships and prevents misunderstandings.
And that wraps up our chat about crafting the perfect revised quotation email! We hope you found some handy tips and tricks to up your email game. Remember, a little personalization can go a long way, so don’t be afraid to sprinkle in some of your own flair. Thanks for sticking around to read—your support means a lot! Be sure to swing by again soon for more insights and advice. Until next time, happy emailing!